Printing Mailing Labels in RealeSeller™

Note:  There is more than one way to do this as of version 2.5.  This page shows the normal method of doing a mailing label merge.  There are fewer steps in the RealeSeller mail merge method.  You can read about it here.
 
How to print mailing labels:
First, select a Prospect, or Agent folder.  Since Outlook does not recognize certain aspects of special modifications like Web Folders, you must first turn off the RealeSeller view.  Depending on which version of Outlook you are running, some of the views might look a little different.  The same steps are used no matter what version you are using.  Depending on your version of Outlook, you should see something similar to this:

 
Once you hide the RealeSeller view, you will need to select the contacts you want to use.  Depending on your choice of default Outlook view, you should see something like this:


If you are going to print a mailing label for everyone, you can skip this next step.  If you are going to print a mailing label just for a select group of your prospects, select the first prospect in your list.  Next, without clicking any prospects, scroll or move to the last prospect in a group you want to select.  Press the Shift button and hold it down.  Now click the last prospect in the group.  All prospects in between the two clicks will be selected.  Something similar to the image below:

Tip:  You can select random prospects by pressing and holding the Ctrl key and then clicking any prospect.  If the prospect has already been selected, this will unselect that one prospect.  This is an easy way to select any group of prospects at random.

Next, select Tools, Mail Merge... from your menu bar.  Like this:

Next, the below window will appear.  Select the choice between All contacts in current view or Only selected contacts.  Next, select All contact fields (Doing this is easier and consumes less time).  Now, select Mailing Labels from the drop down list and New Document should be displayed just to the right.  At this point you are finished with this part, press the OK button.


Now you will see a window similar to the below image appear.  When it does, just press OK to continue.


At this point, press the Setup button so you can select your Label type, printer, etc.


When the below window appears, follow steps one through five to complete the setup.


Tip:  There are many different types of labels made by different manufacturer's to choose from in the Label Products selection box.  Many label makers make "Avery Types" since they are a very common label found in Office Supply stores.  If box has something like "Similar to Avery 5160" then you can just select the Avery number from the Avery selection and forget about trying to find your label manufacturer in the list.

After making your selections, press the OK button.  You will again see the below window except now the Cancel button has been replaced by the Close button.  Press Close to continue.


Now a Word document will be displayed.  It should look something like the below image.  Next, select the Insert Address Block button.


Tip: If there are no lines to indicate where the labels are, do the following:  Select Tools, Show Gridlines.

After selecting Insert Address Block, you will need to make some selections about formatting your address label.  The below window will appear and you need to make some selections. Step 1, choose the format of the name field in your mailing label.  Step 2, choose to insert a company name or not.  Step 3, choose to include country or region information.  Usually if everything is being mailed inside the US you should choose not to show country or region information.  Step 4, look at the Preview window.  If the mailing label is formatted the way you want it displayed, press the OK button, Step 5, to finish this section.


Next, the <<AddressBlock>> field will appear, see below image (Step 1).  Now, select Propagate Labels, (Step 2).  All remaining blank labels will be filled with <<Next Record>><<AddressBlock>>, (Step 3).


Now that you have the mailing address template created, you can save this template and skip all the steps needed to make it.  Select File, save as... then make a new folder, something like "MyMailingLabels" and then type Avery5160.doc and press the save button.  Now you won't have to make this type of label again.  You can just load it when the Mail Merge Contacts window is displayed.


Now you are ready to print your labels.  You can choose to merge your labels to a new document (Selection 1), to a printer (Selection 2) [this bypasses the document creation], or merge to email (Selection 3).  For this tutorial we are going to merge to a new document so choose Selection 1.

 

Next, a small window will appear like the one below.  Just make sure All is selected and push the OK button. During the next few moments another Word document will be launched and will load all of the address information and make mailing labels.  When it finishes (it could take some time depending on how many labels it has to make), you only have one more step in this process.


All that is left is the printing.  Select File, Print... Make sure your labels are loaded in the proper tray, then select the button on your print menu that sends the data to your printer (usually another OK button).  You have now printed some mailing labels.


Once you close all of the open Word documents, (you can choose to save the created mailing label document if you wish), you need to reset the RealeSeller view as shown below.  That's all there is to it.  Once you get used to doing this, it only requires about a minute to make new labels.

Note:  You can use this same method to print any regular contacts you might have in Outlook.  At the time this document was being created we had been working on a shorter method using the RealeSeller view.  It should be a lot easier and much faster when it is finished.